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Every event planner knows that a lot goes into planning an event. From the venue to the food and drinks, there is not one aspect of a party that you can overlook. If you are hosting your first party this year, it may seem like nothing new you can do. It isn’t true!
There are always new ideas for how to plan a great event. Even though some events have similar elements in them (like weddings), keep reading to learn about what you should do 2-3 months before your next big party so that you can save time and money on this project.
The first step to becoming a pro party planner is choosing the theme of your event. There are many different themes you can choose from, and each one will change up how people perceive your event. Themes to consider are Asian themed birthday parties, holiday-themed parties (Halloween, Christmas), summer-themed parties (Memorial Day, Fourth of July), and other themed parties.
Creating a budget for your party is the first step in this process. If you are on a tight budget, consider hiring someone to help create an event that includes food and entertainment rather than hosting one yourself. If you have more time and money available to spend, set aside two or three months in advance from now so you can start planning.
Some factors to consider when establishing your budget are your guest list, location of the venue, how much food to prepare or purchase, and what type of entertainment will be at the party.
The best way to keep the party going is by organizing entertainment. How about a themed costume contest? Music is also important; don’t forget that someone will need to DJ or bring a sound system if you’re not picking up one of those last-minute rentals.
Another great idea for keeping guests entertained at your next event would be to set up a photo booth. Again, it doesn’t have to be expensive or complicated. It can probably be borrowed from friends or found online for cheap.
If you want your guests to leave feeling like they got their money’s worth, some games are also helpful; darts is always a fun one. In addition, you can buy, borrow, or Rent Party Games to spice up your party. Make sure it won’t get too messy, though, if you’re planning on having a lot of tables.
If you’re hosting the party at your home, then there’s no need to book anything. If not, it is essential to start planning time for where people will be sitting and what they’ll be doing. Many venues have a ‘minimum spend’ on food and beverages: some even require hiring their staff which can add up quickly.
Once you figure out what your party needs are (food, alcohol), start looking for venues that will best suit those needs. Some party planners like to have a backup plan if their first-choice venue can’t accommodate the number of guests they’re expecting, so be sure you know how many people are planning on attending before booking your space!
A good party planner does not stop at the end of a party. Instead, they will ensure that their job is finished by tidying up and ensuring they clean up anything left behind, for example, with a window cleaner or other cleaning supplies. Cleaning takes time, but it’s an essential part of being a professional event organizer because you want to ensure that the next person doesn’t have to do your work for you.